EXHIBITOR RESOURCES
The Exhibitor Resource section is your one stop shop for all of the forms, information and links you need to prepare for the event. We encourage you to visit the section often as new forms and information is added frequently.
* Exhibitor Alert *
Please be careful if you are contacted by a third-party vendor posing or leading you to believe that the work on behalf of NFMT. Some that use this tactic would be contacting you for hotel reservations or attendee list rentals.
Housing: Visit Baltimore is the office housing bureau for NFMT and reservations need to be made through the NFMT housing site. The NFMT housing bureau will NOT call you to make a reservation. We have been told that a few exhibitors have been contacted by a Russel Jones (I don't have the phone number for Russel) and a Mike Anderson, from Convention Experts (1.702.509.7473).Russel and/or Mike do NOT work on behalf of NFMT or the NFMT housing bureau.
List Rentals: NFMT does NOT rent or sell the registrant lists. Any exhibitors that are paid in full will receive the registrant list with mailing information only (no phone or Email) within 14 days post-event. The E-mails will use the NFMT name but do NOT fall for this. Please forward the email to nfmt@rocexhibitions.com so we can send a cease-and-desist notice and then block that email address. Click here to see examples of scam emails.
If you are contacted by a company and you want to check the legitimacy of any communication you receive, please contact nfmt@rocexhibitions.com.
Event Information
Link Due DateRules & Regulations
Link Due DateOfficial Event Contractor - Freeman
Link Due DateOnline ordering for Freeman will open January 27, 2023.
Link to come
Individual forms are posted
below by topic.
Ordering Onlne by 2/20/23 will give you the maximum savings with Freeman.
The PDF and the forms below are so you can review options and pricing. We recommend that you use the online ordering link (opens 1/27/23) to get the online price advertised on the forms.
New Exhibitors: please allow 3 business days from when your contract and space is confirmed with NFMT for Freeman to update and include you as an exhibitor in their system.
Existing Exhibitors: If this is your first time using Freeman Online for any event and you do not already have a user name and password, you will need to set up login information.
Carpet, Furnishings, & Rental Displays
Link Due DateOrder via Freeman Online link by February 20th for maximum discount.
Order via Freeman Online link by February 20th for maximum discount.
Order via Freeman Online link by February 20th for maximum discount.
Order via Freeman Online link by February 20th for maximum discount.
Graphics & Sign Order Forms
Link Due DateDisplaying Vehicles
Link Due DateInstallation & Dismantle
Link Due Date
The installation and dismantling of prefabricated displays comes under the jurisdiction of the carpenters' union.
However, two (2) full-time exhibiting company employees may work without Carpenter Labor for one (1) hour on the installation (move-in) and one (1) hour on the dismantle (move-out) without union labor on booths that are larger than 10' x 10'. Exhibitors may work in booths 10' x 10' or smaller without the use of union labor.
Exhibitors are NOT permitted to use POWER TOOLS (electric drills, power saws, etc.) on booths of any size. Manual tools such as hammers, screwdrivers, ratchets, pry bars, etc. are allowable for exhibitor use within size and time limitations. Exhibitors may not borrow tools, ladders or other equipment from the exhibit facility and/or Freeman.
If you are using a contractor other than those on the Official Contractor List i.e. I&D company, you must submit an EAC form.
Shipping, Material Handling, & Exhibit Transportation
Link Due DateWarehouse receiving begins 2/20/23 and must arrive on or before 3/13/23.
Only fill this out if you are using Freeman Transportation for Shipping nad not another carrier.
Privately Owned Vehicles (POV)
Link Due DateMove Out & Outbound Freight Procedures
Link Due DateInstructions to Come