Exhibitor Resources

The Exhibitor Resource section is your one stop shop for all of the forms, information and links you need to prepare for the event.

We encourage you to visit the section often as new forms and information is added frequently.

* Exhibitor Fraud Alert *

Please be careful if you are contacted by a third-party vendor posing or leading you to believe that they work on behalf of NFMT. Some that use this tactic would be contacting you for hotel reservations or attendee list rentals.

Housing: Visit Baltimore is the official housing bureau for NFMT and reservations need to be made through the NFMT housing site. The NFMT housing bureau will NOT call you to make a reservation. If you are contacted by phone or E-mail from Convention Experts, Event Housing Planner - Joanna Payne, or anyone from event-housing.com, they do NOT work on behalf of NFMT.

List Rentals: NFMT does NOT rent or sell the registrant lists. Any exhibitors that are paid in full will receive the registrant list with mailing information only (no phone or Email) within 14 days post-event. The E-mails will use the NFMT name but do NOT fall for this. Please forward the email to nfmt@rocexhibitions.com so we can send a cease-and-desist notice and then block that email address. Click here to see examples of scam emails.

If you are contacted by a company and you want to check the legitimacy of any communication you receive, please contact nfmt@rocexhibitions.com.

Exhibitor Update Emails

Please make sure you add nfmt@rocexhibitions.com to your "safe senders list" so you won't miss any exhibitor updates.

Updates are sent to the primary contact that is listed on your space invoice.

Exhibitor Update Email Dates

1/11/2024      View Online 

1/29/24      View Online 

2/9/2024      View Online 

Event Information

Link Due Date

Included in your Exhibit Space:

  • 7'' x 44'' Company Identification Sign (inline booths only).
  • Standard 8 ft. Back-wall and 3 ft. Side Rail drape (inline booths only).
  • 24 Hour Exhibit Hall Perimeter Security
  • Onsite Exhibitor Lounge
  • Unlimited Exhibitor Staff Badges
  • Post-Event Registrant Mailing List
  • Bronze, Silver, Gold & Platinum have additional benefits included.
  • Unlimited Invites to your Customers to attend NFMT at the PRO Level (conference, expo hall, networking receptions)

Not included in your Exhibit Space:

  • Electrical, Internet or Telephone Services
  • Audio Visual Services
  • Exhibit Space Furnishings
  • Exhibit Space Carpet - You are required to cover the exhibit floor space with carpet or some type of floor covering. You may provide your own or rent from the Event General Contractor.
  • Shipping or Material Handling

Schedule at a Glance & Exhibit Space Information
Official Contractor List with Deadlines
Exhibitor Appointed Contractor (EAC) Form

Exhibitor Move In & Move Out Instructions ‐ What Doors to Enter/Exit, Self-Unloading, POVs & Non-POVs

Link Due Date
Move In & Move Out Instructions Request a Dock Pass
by 3/4/2024

Exhibitor Registration, Invite a Customer &
Lead Retrieval

Link Due Date
Exhibitor Login

Your Exhibitor login password will be emailed to the main point of contact (who was on the space contract) along with the registration link. Anyone that secured space prior to (date to come) would have received the email on (date to come). Anyone that secures space after (date to come) will receive their password the Friday after securing space. The email would come from nfmt@compusystems.com

If you do not receive the password Email, sometimes it is blocked by spam/junk filters, please email nfmt@rocexhibitions.com for your password.

Exhibitor Registration Login

Invite a Customer

From your Exhibitor dashboard you can invite your prospects & customers to NFMT. This special invitation from your company will give your prospects and customers the opportunity to register at the Pro level for FREE!

Pro Level includes:

  • Access to Expo Hall
  • Learning Lab Presentations (in expo hall)
  • Opening Day General Session
  • Networking Party
  • Ice Breaker Lunch Coupon
  • NFMT Sessions
  • Continuing Education Units
  • $10 Lunch Coupon

You can select to use the template, or select a hyperlink to use in your own communication. Reporting on who used your link will also be available.

Lead Retrieval

Lead retrieval services are offered through the exclusive registration vendor, Compusytems. From your dashboard, you can see the various options and pricing.

Lead Retrieval Form

Order by 1/26/2024 for
the early bird pricing.

Order by 2/12/2024 for
the advance pricing.

Rules & Regulations

Link Due Date
Exhibit Space Display & Event Regulations
Space Contract Rules & Regulations
Height Regulations ‐ Inline & Linear Booths
Height Regulations ‐ Island Booths
Height Regulations ‐ Perimeter Booths
Height Regulations ‐ Other

Official Event Contractor ‐ Freeman

Link Due Date

Freeman is the official contractor for NFMT Baltimore. Please use the link below to access all Freeman forms and information, to order carpet and furniture, for details on shipping and material handling, and for cleaning and servicing your booth. NOTE: The discount price deadline is 2/12/2024.

Freeman Online Ordering Link Order Online by 2/12/2024 to receive the maximum savings with Freeman.

Displaying Vehicles

Link Due Date
Vehicle Display & Mobile Spotting 2/12/2024

Installation & Dismantle

Link Due Date

The installation and dismantling of prefabricated displays comes under the jurisdiction of the carpenters' union.

However, two (2) full-time exhibiting company employees may work without Carpenter Labor for one (1) hour on the installation (move-in) and one (1) hour on the dismantle (move-out) without union labor on booths that are larger than 10' x 10'. Exhibitors may work in booths 10' x 10' or smaller without the use of union labor.

Exhibitors are NOT permitted to use POWER TOOLS (electric drills, power saws, etc.) on booths of any size. Manual tools such as hammers, screwdrivers, ratchets, pry bars, etc. are allowable for exhibitor use within size and time limitations. Exhibitors may not borrow tools, ladders or other equipment from the exhibit facility and/or Freeman.

Union Regulations
Exhibitor Appointed Contractor (EAC)

If you are using a contractor other than those on the Official Contractor List i.e. I&D company, you must submit an EAC form.


Shipping, Material Handling, & Exhibit Transportation

Link Due Date
Advance to Warehouse Shipping Label First day shipments will be accepted without an additional fee is 2/12/24.

The last day shipments will be accepted without an additional fee is 3/4/24
Direct to Show Site Shipping Label First day shipments will be accepted at show site is 3/11/24

Hanging Sign Advance to Warehouse Label First day shipments will be accepted without an additional fee is 2/12/24.

The last day shipments will be accepted without an additional fee is 3/4/24
Directions to Marshalling Yard

Move Out & Outbound Freight Procedures

Link Due Date
Move Out & Dismantle Reminder

Link to come

Other Contractors & Services

Link Due Date
Booth Cleaning ‐ All Convention Centers 3/5/2024
AV ‐ Audio Visual One 3/4/2024
Business Center

The Baltimore Convention Center does NOT have a business center.

Curry Printing

A local Baltimore Printer offering a variety of services (no FedEx or UPS services)

View Online 
Electrical & Plumbing ‐ Edlen 2/20/2024
Internet & Phone ‐ MC Dean 2/16/2024
Food & Beverage ‐ Sodexo Live 2/26/2024
Lead Retrieval ‐ CompuLEAD 2/12/2024
Photography ‐ Pure Light Images 3/4/2024
Booth Security ‐ CES Security 2/27/2024