Event Rescheduled - FAQs »

Exhibitor Registration

Exhibitor registration is now open!

Exhibitor Registration Page

Marketing & Sponsorship Opportunities

Marketing Opportunities

New Opportunity
Rapid Response Roundtables

Rapid Response Roundtables puts you at the head of a roundtable discussion and creates an unparalleled opportunity to position your organization as an industry information resource. As a Rapid Response Roundtable host, you'll facilitate a non-commercial discussion among attendees surrounding best practices, strategies and solutions targeted towards emergency preparedness and adapting to the changing needs of the industry during COVID-19. After 20 minutes the roundtable concludes and another group of attendees will join your table. Your roundtable will repeat three times, providing you with dozens of interested facility professionals. Host a table for $1,195

Tables are limited and available to NFMT 2020 exhibitors.

Contact Todd Fabos at todd.fabos@tradepressmedia.com for your FREE exhibitor marketing tools dashboard link.

Networking Function Request

Download the Marketing Opportunities brochure

Which includes:
  • Learning Labs
  • Passport to Prizes
  • Directory Advertising Packages
  • Daily Highlight Video
  • Attendee Email Updates
  • Product Showcase

Sponsorship Opportunities

We have a robust NFMT Sponsorship Program and invite you to take a look! All sponsors receive the following benefits:

Featured Logo Placement:
  • NFMT event website
  • NFMT Event Directory "Sponsors" section
  • NFMT Event Directory with your company description
  • E-mail broadcasts and direct mail campaigns
  • Sponsorship acknowledgement signage at the event

  • One piece of collateral material in attendee tote bag (provided tote bags are sponsored). Item must be approved by Event Management.
  • One piece of collateral material to be posted in the virtual tote bag on www.nfmt.com/baltimore.
  • Additional bonus point(s) towards exhibit space selection for NFMT2021.
  • Right of first refusal for the following year's event.
  • Detailed sponsor exposure report post-event.

Click here to download the Sponsorship Opportunities brochure

Click here to download the NFMT2020 Power Pack brochure

Exhibitor Resources

Thank you for being an NFMT 2020 Exhibitor! Please review the following information.

The resource section has been broken out by categories to make it easier for you to find what you need. If you prefer to review all of the documents, please download the service kit.

NFMT Media Kit

Event Information

Link Due Date Add To Calendar
Schedule at-a-Glance
Official Contractor List
Please be careful when contacted by a third party vendor posing or leading you to believe that they are working on behalf of NFMT.
Some companies use this tactic are housing vendors and list rental companies.
Housing - Visit Baltimore is the official housing bureau for NFMT and reservations need to be made through the NFMT housing site and not by a company contacting you.
List Rentals- NFMT does NOT rent or sell the registrant lists. Any exhibitors that are paid in full will receive the registrant list with mailing information only (no phone or E-mail) 30 days pre-event and 14 days post-event.
The official contractors for NFMT are available on the list above. If you are contacted by a company and you want to check the legitimacy of any communication you receive please contact ROC Exhibitions, Inc. P: 630.271.8210 (8:30-4:00 CST) or E-mail: turbanczyk@rocexhibitions.com.
Exhibitor Appointed Contractor Form 7/3/2020 Add to Calendar
Event Directory Submission
Displaying a Vehicle 7/17/2020 Add to Calendar

Exhibitor Event Updates

Monthly Exhibitor Updates bring you upcoming deadline and event details to help you prepare for NFMT 2020. These monthly updates go to the contacts we have listed for the exhibiting companies. To be added to the distribution list, please contact your Account Executive. As a convenience, we've also linked to the most recent updates that have been sent out below

May 2020 Update

March 2020 Update

March 2020 Event Rescheduled FAQ

March 2020 Event Rescheduled


Event orders

Any event orders that you placed with Freeman will remain in their system for the August event and you will not need to re-order.

New orders: Freeman is working on updating all of their forms with new deadline dates. We will notify everyone once Freeman Online reopens so new orders can be placed.

Storage of advance freight

Freeman has created a SOP for shows that were postponed and they are going to start charging storage fees for freight that was shipped advance and/direct to show site.

This will not apply in the case of NFMT & CBE. NFMT & CBE Show Management will be covering the cost of storage for any of the exhibitors freight that was sent to the warehouse and is being held until the August event.

Exhibitors that need their freight back prior to August

If this is urgent and you need freight back immediately:

Maryland is still shut down but Freeman has arranged for their MD warehouse to be open Friday May 8th and Friday, May 15 from 9am-2pm Eastern time for freight pick-ups.

Exhibitors can either have their freight shipped via Freeman Transportation or by a carrier you choose. You will need to contact Freeman to arrange the pick-up.

Freeman Phone: 301.918.7975
Freeman Email: freemanwashingtonES@freeman.com

If you can wait until Maryland reopens for business:

Once Freeman is able to open their warehouse for normal business hours, we will notify exhibitors so they can make arrangements with Freeman.

Fees: There will be fees involved since the shipments were handled at the warehouse when they arrived and will need to be handled again when they are shipped out. Freeman would be able to provide a quote to the exhibitor on those fees.

Privately Owned Vehicles (POVs)

Link Due Date Add To Calendar
POV Request Form
Freeman POV Cart Service

Rules & Regulations

Link Due Date Add To Calendar
Space Contract / Rules & Regulations
Exhibit Space Display & Event Regulations
Convention Center Rules & Regulations
Freeman Union Regulations
Height Regulations: Inline & Linear Exhibit Space
Height Regulations: Perimeter Exhibit Spaces
Height Regulations: Island Exhibit Spaces
Height Regulations: Other Exhibit Spaces
Multi-Level Exhibit Spaces / Hanging Sign Requirements

Sustainability & Donations

Link Due Date Add To Calendar
Freeman Reducing Your Footprint
NFMT Donation Program

Official Event Contractor - Freeman

Link Due Date Add To Calendar
Freeman Online
Freeman Quick Facts

Payment, Terms & Conditions

Link Due Date Add To Calendar
Payment Form By discount deadlines to receive the discounted rates

Carpet & Furnishings

Link Due Date Add To Calendar
Carpet Brochure
Carpet Order Form 2/24/2020 Add to Calendar
Furnishings Catalog
Furnishings Order Form 2/24/2020 Add to Calendar

Rental Exhibits

Link Due Date Add To Calendar
Smart Fabric Rentals 2/24/2020 Add to Calendar
TotalFlex Rentals 2/24/2020 Add to Calendar

Signs & Graphics

Link Due Date Add To Calendar
Event Graphics Order Form & Artwork Guidelines Discount deadline 2/24/2020 Add to Calendar
Hanging Sign Labor
Hanging Sign Shipping Label Must arrive by 3/6/2020 Add to Calendar
Structural Integrity Statement

Installation & Dismantle

Link Due Date Add To Calendar
Union Regulations
Freeman Installation & Dismantle Forms
Forklift & Rigging Labor
Structural Integrity Statement


Link Due Date Add To Calendar
Advance to Warehouse Shipping Label Can arrive after 7/10/2020
but before 7/31/2020
Add to Calendar
Direct to Show Site Labels Can NOT arrive prior to 8/9/2020 Add to Calendar
Hanging Sign Shipping Labels Must be delivered by 7/31/2020 Add to Calendar
Directions to Marshalling Yard
Freeman Transportation
Outbound Material Handling & Shipping Labels

Freight Services - Material Handling

Link Due Date Add To Calendar
Material Handling Rates & Definitions
Shipments over 5,000 lbs. Questionnaire
Mobile Units/Motorized Vehicles

Other Contractors & Services

Link Due Date Add To Calendar
Audio Visual - Audio Visual One Discount Deadline 8/3/2020 Add to Calendar
Exhibit Space Cleaning - All Convention Cleaners Discount Deadline 3/11/2020 Add to Calendar
Electrical & Plumbing - Edlen Discount Deadline 7/21/2020 Add to Calendar
Floral & Plant - National Plant & Floral
Food & Beverage - CenterPlate Discount Deadline 7/27/2020 Add to Calendar
F&B Sample Distribution Authorization Deadline 7/20/2020 Add to Calendar
Lead Retrieval - CompuSystems Early Bird Pricing 1/31/2020 & Advanced Pricing 2/3/2020 Add to Calendar
Photography - Pure Light Images
Exhibit Space Security- CES Security Discount Deadline 7/24/2020
Telephone & Internet - MC Dean Advanced Pricing 7/17/2020

Baltimore Business Center

Located on the 300 level behind registration.

P: 410.649.7194
F: 410.649.7196

Monday 8/10: 8am-5pm
Tuesday 8/11: 8am-5pm
Wednesday 8/12: 8am-6pm
Thursday 8/13: 8am-6pm
Friday 8/14: 8am-4:30pm

Contact: Eugene King – eking@baltimorebizcenter.com
P: 301.556.6239

More Info


NFMT has been postponed now what?

Please read our NFMT 2020 - Rescheduled FAQs.

What is the cost of a booth?

NFMT charges $45.50 per square foot, so for a 10x10 booth the space rental would be $4,550.00. Discounts are available for larger space. Please contact your account executive for more information.

What is Included with the Space Contract?

Your exhibit space at NFMT includes:

Do you charge additional fees for corner placement?

Nope. Nor do we have any association fees. Basically, we have no extra fees.

How do I register?

You can register for NFMT on the Current Exhibitors registration page located under the Exhibit tab.

How do I make changes to my NFMT registration?

You can log back into your registration at any point to edit it. To log into your registration, click here, and enter your email and password.

Are there special hotel rates for NFMT?

Yes, NFMT has negotiated a discounted rate at area hotels, all within walking distance of the Baltimore Convention Center. Rooms are available on a first come, first served basis, so please book your hotel the moment you register for NFMT. Our room blocks typically sell out, so book early. A good approach is to book your hotel when you complete the registration process.

Does the Baltimore Convention Center offer parking?

No. However, parking is available adjacent to the Convention Center at Camden Yards, Lot C. We offer a free shuttle service from Camden Yards - Lot C parking lot to the Pratt Street entrance of the convention center. In addition, there are a number of affordable parking options located throughout Baltimore's Inner Harbor. Click here for complete parking information.

How can I stay up to date about NFMT before and during the event?

We will automatically send you exhibitor updates starting 8 weeks before NFMT. In addition, join our NFMT pages on Facebook, Twitter and LinkedIn and promote the #20In20 on all three.

I have specific questions that are not addressed here. Who can help me?

Call or email your exhibit sales representatives listed below. We’re happy to help you out.

Laurie Vega
414-228-7701 Ext. 482

A big thank you to our

2020 Sponsors & Partners.

Gold Sponsors

New Pig Corporation
Natural Choice
SoftBank Robotics | Ice Robotics
Johnson Controls

Silver Sponsors

ACP Facility Services
RLE Technologies


IFMA Chesapeake
CX Energy 2020 Conference and Expo
USGBC Maryland