Exhibitor Resources

The Exhibitor Resource section is your one stop shop for all of the forms, information and links you need to prepare for the event.

We encourage you to visit the section often as new forms and information is added frequently.

* Exhibitor Fraud Alert *

Please do not fall victim to these tactics.

Please be careful if you are contacted by a third-party vendor posing or leading you to believe they are working on behalf of NFMT.

Some that use this tactic are:
Housing: The only way to book a room inside the NFMT Remix hotel block is through the NFMT Remix website link or you calling the hotel directly (however you will be charged a service fee from the hotel for a phone reservation).

If you receive a call from anyone asking you to make a reservation for NFMT or NFMT Remix, they are NOT affiliated with the event.

List Rentals:
Do not fall for anyone that contacts you trying to rent you a registrant file (even if it uses the NFMT name).

NFMT does NOT rent or sell the registrant lists. Any exhibitors that are paid in full will receive the registrant list with mailing information only (no phone or Email) within 14 days post-event.

We recommend that you mark that E-mail as junk E-mail and block that domain. Please forward a copy of the email to nfmt@rocexhibitions.com

Click here to download examples of scam E-mails.



Exhibitor Update Emails

Please make sure you add nfmt@rocexhibitions.com to your "safe senders list" so you won't miss any exhibitor updates.

Updates are sent to the primary contact that is listed on your space invoice.

Exhibitor Update Email Dates

7/10/2024     View Online 




Event Information

Link Due Date

Included in your Exhibit Space:

  • In-line space will have a standard 8' back-wall of black & white drapery panels and 3' black side drapery panels
  • Company identification sign (in-line space only)
  • Unlimited exhibitor badge registrations (for personnel that will be working your booth) with access to the NFMT Remix conference sessions on Tuesday & Wednesday.
  • Unlimited invitations for your prospects and customers to receive a Pro level registration for free.
  • 24-hour exhibit hall perimeter security
  • Post-event registrant mailing information file (10-14 days post show)
  • The expo hall is carpeted, however if you would like to bring your own flooring (non-adhesive) or rent a specific color through Freeman, you are welcome to.

Not included in your Exhibit Space:

  • Tables, chairs or wastebasket
  • Electrical, food & beverage, or internet services
  • Lead retrieval

Schedule at a Glance & Exhibit Space Information
Official Contractor List with Deadlines
Exhibitor Appointed Contractor (EAC) Form

Exhibitor Move In & Move Out Instructions ‐ What Doors to Enter/Exit, Self-Unloading, POVs & Non-POVs

Link Due Date
Move In & Move Out Instructions

Link to come

Request a Dock Pass
by (date to come)

Exhibitor Registration, Invite a Customer &
Lead Retrieval

Link Due Date
Exhibitor Login

Your Exhibitor login password will be emailed to the main point of contact (who was on the space contract) along with the registration link. The email would come from nfmt@compusystems.com

If you do not receive the password Email, sometimes it is blocked by spam/junk filters, please email nfmt@rocexhibitions.com for your password.

Exhibitor Registration Login

Invite a Customer

From your Exhibitor dashboard you can invite your prospects & customers to NFMT Remix. This special invitation from your company will give your prospects and customers the opportunity to register at the Pro level for FREE!

Pro Level includes:

  • Conference sessions
  • Opening Day General Session
  • Access to the expo hall
  • Learning Lab presentations (in expo hall)
  • Tuesday Networking Party
  • Continuing Education Units
  • $10 lunch coupon

You can select to use the template, or select a hyperlink to use in your own communication. Reporting on who used your link will also be available.

Lead Retrieval

Lead retrieval services are offered through the exclusive registration vendor, CompuLead. From your dashboard, you can see the various options and pricing.

Lead Retrieval Form
Order by 8/27/2024 for the early bird pricing.

Rules & Regulations

Link Due Date
Exhibit Space Display & Event Regulations
Space Contract Rules & Regulations
Height Regulations ‐ Inline & Linear Booths
Height Regulations ‐ Island Booths
Height Regulations ‐ Perimeter Booths
Height Regulations ‐ Other

Official Event Contractor - Freeman

Link Due Date

Freeman is the official contractor for NFMT Remix. Please use the link below to access all Freeman forms and information, place furniture orders, for details on shipping and material handling, and for cleaning and servicing your booth. NOTE: The discount price deadline is September 30th, 2024.

Freeman Ordering Link Ordering Online by (September 30th, 2024) will give you the maximum savings with Freeman.
Quick Facts

Displaying Vehicles

Link Due Date
Vehicle Display & Mobile Spotting August 27, 2024

Installation & Dismantle

Link Due Date

Exhibitors may: As an Exhibitor you may choose to utilize your own personnel to set up and dismantle your exhibit. If full-time company personnel are utilized to set an exhibit, they should carry positive company identification, such as a medical identification card or payroll stub.

You may hire Freeman to act as your Exhibitor Appointed Contractor (EAC) to perform this work.

You may hire an Exhibitor Appointed Contractor (EAC) to perform this work.

Exhibitor Appointed Contractor (EAC) - deadline is September 27th

Exhibitor & Official Service Contractor Information
Exhibitor Appointed Contractor (EAC)

If you are using a contractor other than those on the Official Contractor List i.e. I&D company, you must submit an EAC form.


September 27, 2024

Shipping, Material Handling, & Exhibit Transportation

Link Due Date
Advance to Warehouse Shipping Label First day shipments will be accepted without an additional fee is 9/30/24.

The last day shipments will be accepted without an additional fee is 10/22/24.
Directions to the Warehouse
Direct to Show Site Shipping Label First day shipments will be accepted at show site is 10/28/24.
Convention Center Map & Directions
Material Handling Overview

POV (Privately owned vehicle) & Cart Service

Link Due Date
POV Cart Service Information Review if delivering your booth materials direct to show site via your own vehicle.

Move Out & Outbound Freight Procedures

Link Due Date
Move Out & Dismantle Reminder

Link to come

Other Contractors & Services

Link Due Date
Booth Cleaning ‐ Freeman 9/30/2024
AV ‐ Encore
Business Center

Electrical & Internet
Food & Beverage
Lead Retrieval ‐ CompuLEAD