NFMT Vegas Exhibitor Resources

Important Dates & Deadlines



Friday, Oct. 5

Discount price deadline for custom Shepard rentals

Tuesday, Oct. 9

Exhibitor appointed contractor notification deadline

First day for warehouse deliveries without a surcharge

Tuesday, Oct. 16

Discount price deadline for standard Shepard orders

Monday, Oct. 29

Last day for warehouse deliveries without a surcharge

Friday, Nov. 2

Last day for warehouse deliveries*

Monday, Nov. 5

(@ 8AM) First day freight can arrive at show facility



*Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.

Marketing, Sponsorship, and Advertising

FREE Marketing Tools

Digital Ads

Promote your NFMT Vegas exhibit on your website for FREE!

To download:
Option 1: Embed the NFMT Vegas digital ad on your blog or website. Simply copy the code below the image and paste it into your website.

Option 2: Right click on the appropriate image below and choose 'Save as Picture'. Then link the banner ad on your website to NFMT.com/Vegas to send your website visitors directly to show information and registration.

We're Exhibiting at NFMT Vegas

<a href="https://www.nfmt.com/vegas" target="_blank" rel="noopener"><img src="https://www.nfmt.com/vegas/graphics/20180615-nfmtv-exhibiting-300x250.jpg" alt="We're Exhibiting at NFMT Vegas"></a>

We're Exhibiting at NFMT Vegas

<a href="https://www.nfmt.com/vegas" target="_blank" rel="noopener"><img src="https://www.nfmt.com/vegas/graphics/20180615-nfmtv-exhibiting-180x150.jpg" alt="We're Exhibiting at NFMT Vegas"></a>

We're Exhibiting at NFMT Vegas

<a href="https://www.nfmt.com/vegas" target="_blank" rel="noopener"><img src="https://www.nfmt.com/vegas/graphics/20180615-nfmtv-exhibiting-120x60.jpg" alt="We're Exhibiting at NFMT Vegas"></a>

Invite Your Customers with the VIP Pass

NFMT Vegas has something for everyone looking to make their buildings smart, sustainable and healthy. Invite your customers to the show with the VIP Pass. They can register two easy ways once they receive the pass from you:

  1. Register FREE online at NFMT.com/Vegas
  2. Bring the VIP Pass to the registration counter in the Rio Pavilion at the Rio Las Vegas Hotel & Casino during the show
Sponsorship Opportunities:

Magnify Your Participation in NFMT Vegas

Exhibitor Service Kit



EXHIBITOR ALERT — Beware of Tradeshow Scam Artists

It has been brought to our attention that scam artists, fraudulent companies and vendors not contracted by event management have been targeting exhibitors participating in tradeshows across the country. Be aware of companies posing as vendors for the event that are not contracted by event management. Some scams include housing, directory listings, and onsite services. NFMTVegas is owned and organized by Trade Press Media Group. If you are contacted by any outside company you find suspicious or are unsure whether they are a legitimate authorized vendor for this event, please contact Theresa Urbancyzk and if possible include any e-mail communication you received from this vendor.

Event Information

Schedule at a Glance

EAC Form
Due 10/12/18    Add to Calendar

Exhibitor Move Out & Dismantle Reminder

Official Contractor List

Submit Event Directory Listing

Exhibitor Deadline Checklist

Rules and Regulations

Exhibit Space Display & Event Regulations

Space Contract Rules & Regulations

Height Display Regulations – In-line & Linear Exhibit Spaces

Height Display Regulations – Island Exhibit Spaces

Height Display Regulations – Perimeter Exhibit Spaces

Height Display Regulations – Other Exhibit Spaces

Union Jurisdictions

Structural Integrity Statement

Official Event Contractor

EAC Form
Due 10/12/18    Add to Calendar

Shepard Online Ordering

Show Information

Online Ordering Instructions

Payment Authorization

Terms & Conditions

Third Party Authorization

Shepard Glossary

Booth Placement Grid

Exhibitor Supervised Labor

Shepard Blue Supervised Labor

Carpet, Furnishings & Rental Displays

Signature Flooring Order Form
Discount Deadline 10/5/18    Add to Calendar

Carpet & Padding Order Form
Discount Deadline 10/16/18    Add to Calendar

Soft Seating – Chairs, Couches, Modular Brochure

Soft Seating Order Form
Discount Deadline 10/16/18    Add to Calendar

Ottomans Brochure

Ottomans Order Form
Discount Deadline 10/16/18    Add to Calendar

Tables – Accent, Conference, Café, Occasional Brochure

Conference Tables & Seating Order Form
Discount Deadline 10/16/18    Add to Calendar

Cocktail & Occasional Tables Order Form
Discount Deadline 10/16/18    Add to Calendar

Café & Communal Tables Order Form
Discount Deadline 10/16/18    Add to Calendar

Bar Tables & Stools Brochure

Bar Tables, Barstools, & Bars Order Form
Discount Deadline 10/16/18    Add to Calendar

Chairs & Stools Order Form
Discount Deadline 10/16/18    Add to Calendar

Office Essentials Brochure

Executive Accessories Order Form
Discount Deadline 10/16/18    Add to Calendar

Show Essentials Brochure

Specialty Tables Order Form
Discount Deadline 10/16/18    Add to Calendar

Drapes, Skirting & Misc. Order Form
Discount Deadline 10/16/18    Add to Calendar

Expo Tables Order Form
Discount Deadline 10/16/18    Add to Calendar

Custom Exhibit Counter Order Form
Discount Deadline 10/5/18    Add to Calendar

Display Furniture Order Form
Discount Deadline 10/16/18    Add to Calendar

Showcases & Risers Order Form
Discount Deadline 10/16/18    Add to Calendar

Custom Product Display & Charging Station Order Form
Discount Deadline 10/5/18    Add to Calendar

Fabex Booth Rental Order Form
Discount Deadline 10/5/18    Add to Calendar

Fabex Backlit Booth Rental Order Form
Discount Deadline 10/5/18    Add to Calendar

Inline Booth Rental Order Form
Discount Deadline 10/5/18    Add to Calendar

Island Booth Order Form
Discount Deadline 10/5/18    Add to Calendar

Artisan Exhibit Rental Order Form
Discount Deadline 10/5/18    Add to Calendar

Artisan Island Exhibit Rental Order Form
Discount Deadline 10/5/18    Add to Calendar

Displaying Vehicles

Vehicle Display Request

Mobile Spotting Fee Form
Discount Deadline 10/16/18    Add to Calendar

POVs

Cartload Material Handling Service

Installation & Dismantle

Labor Jurisdictions

Shepard Blue Supervised Labor Order Form
Discount Deadline 10/16/18    Add to Calendar

Exhibitor Supervised Labor Order Form
Discount Deadline 10/16/18    Add to Calendar

Signs

Hanging Signs 101
Discount Deadline 10/16/18    Add to Calendar

Graphics & Sign Order Form
Discount Deadline 10/5/18    Add to Calendar

Graphic File Upload Instructions
Discount Deadline 10/5/18    Add to Calendar

Graphic Guidelines

Hanging Rental Signs
Discount Deadline 10/5/18    Add to Calendar

Hanging Signs Advance to Warehouse Shipping Labels

Overhead Rigging Equipment Order Form
Discount Deadline 10/16/18    Add to Calendar

Structural Integrity Statement
Discount Deadline 10/16/18    Add to Calendar

Shipping & Material Handling

Advance to Warehouse Shipping Labels

Direct to Show Site Shipping Labels

Hanging Signs Advance to Warehouse Shipping Labels

Shipping vs. Material Handling

On-site Storage Form
Discount Deadline 10/16/18    Add to Calendar

Exhibit Transportation

Shepard Logistics Brochure

Shepard Logistics Services Order Form
(Use only if shipping your materials via Shepard)

International Shipping

Material Handling

Shipping vs Material Handling

Material Handling 101

Material Handling Info
Discount Deadline 10/16/18    Add to Calendar

Material Handling Rates

Machinery Rates
Discount Deadline 10/16/18    Add to Calendar

Forklift Rental Order Form
Discount Deadline 10/16/18    Add to Calendar

Overhead Rigging Equipment Order Form
Discount Deadline 10/16/18    Add to Calendar

Outbound Freight Procedures & Information

Outbound Material Handling Authorization & Shipping Labels

Exhibitor Move Out & Dismantle Reminder

Other Contractors & Services

**Note: Water and/or plumbing is not available from floor ports or columns in the Expo Hall. Exhibitors needing water or plumbing should contact Christina Luporini at Event Management to make arrangements.

Floral Order Form

Audio Visual Order Form
Discount Deadline 10/15/18    Add to Calendar

Electrical Order Form
Discount Deadline 10/15/18    Add to Calendar

Booth Layout Form

Rio Catering Menu

Rio Convention Services Guidelines

Internet Services Order Form
Discount Deadline 10/15/18    Add to Calendar

Wireless Internet Services Order Form
Discount Deadline 10/15/18    Add to Calendar

Booth Lighting Services Order Form
Discount Deadline 10/15/18    Add to Calendar

Exhibitor Banners/Hanging Signs Form
Discount Deadline 10/15/18    Add to Calendar

Booth Security Order Form
Discount Deadline 10/15/18    Add to Calendar

Photography Order Form

Lead Retrieval Order Form

Exhibitor FAQs

How Do I Register?

You can register for NFMT Vegas on the Current Exhibitors registration page located under the Exhibit tab.

How Do I Make Changes to My NFMT Vegas Registration?

Need to make changes to your information? You can log back into your registration at any point to edit it. To log into your registration, click here (link coming soon) and enter your email and password.

Will I receive confirmation of my registration?

No, you can login to the exhibitor portal to confirm the exhibiting personnel registered and make edits. A final confirmation for all staff registered will be sent one week prior to the event.

Are there special hotel rates for NFMT Vegas?

Yes, NFMT Vegas has negotiated a discounted rate at the Rio Las Vegas Hotel & Casino. Rooms are available on a first come, first served basis, so please book your hotel the moment you register for NFMT Vegas.

How do I book a hotel for NFMT Vegas?

Check out our housing page to book a hotel through our housing vendor. In addition, when you register for NFMT Vegas, you will receive a confirmation email with details on how to reserve your hotel room as well.

What weather should I expect?

Las Vegas is a great place to visit during any season, and early November is no exception. Plan for daytime temperatures in the 70s and nighttime temperatures in the low 50s. Although outside will be warm, the air conditioning keeps inside on the cold side, so you might want to bring a sweater to the conference.

What is the suggested attire at NFMT Vegas?

NFMT Vegas recommends business casual. You may want to bring a sweater or sport coat, as session rooms can sometimes get a bit chilly.

Does the Rio Las Vegas Hotel & Casino offer parking?

Yes. Rio Las Vegas Hotel & Casino offers two complimentary parking garages located off Flamingo Road West. The Carnival garage has a clearance of 7 feet 6 inches while the Masquerade garage is 7 feet 2 inches. Complimentary valet is also available, when space allows.

How can I stay up to date about NFMT Vegas before and during the event?

We will automatically send you exhibitor updates starting 8 weeks before NFMT Vegas. In addition, join our NFMT event Facebook page (link to ) and promote the #NFMTVegas18 hashtag on Twitter.

I have specific questions that are not addressed here. Who can help me?

Call or email one of the exhibit sales representatives listed below. We'll be happy to help you out.

Laurie Vega
Live Events Sales Manager
laurie.vega@tradepress.com
414-228-7701 Ext. 482

Jodi Denton
jodi.denton@tradepress.com
414-228-7701 Ext. 449

Lucy Kaufmann
lucy.kaufmann@tradepress.com
414-228-7701 Ext. 477

Debbie Hanamann
debbie.hanamann@tradepress.com
414-228-7701 Ext. 305